19:39:24 <ennael> #startmeeting
19:39:24 <Inigo_Montoya> Meeting started Wed May 28 19:39:24 2014 UTC.  The chair is ennael. Information about MeetBot at http://wiki.debian.org/MeetBot.
19:39:24 <Inigo_Montoya> Useful Commands: #action #agreed #help #info #idea #link #topic.
19:39:31 <ennael> #chair obgr_seneca MrsB tmb
19:39:31 <Inigo_Montoya> Current chairs: MrsB ennael obgr_seneca tmb
19:39:45 <ennael> ok thanks for being there tonight
19:40:07 <MrsB> thanks for calling the meeting
19:40:37 <tmb> tmb is here (for the logs)
19:41:04 <obgr_seneca> obgr_seneca is here, too
19:41:55 <tmb> So to state it again: MrsB ennael tmb obgr_seneca is here
19:42:14 <ennael> missing: dams, trish and Dave
19:42:35 <ennael> we have more than 50% of the board so we can go on that meeting
19:43:24 <tmb> yep
19:43:48 <obgr_seneca> #info ennael, tmb, MrsB and obgr_seneca are here, dams, trish and dave are missing, so more then 50% of the board are here
19:44:36 <ennael> so this is our first meeting after last vote
19:44:43 <ennael> we have several points to check
19:44:55 <ennael> and rather administrative one
19:45:08 <ennael> so we do not have any treasurer anymore
19:45:43 <MrsB> thanks for standing in
19:45:43 <ennael> and to avoid being too late in financial management for the association I've done the necessary to update at least the visible part
19:45:52 <ennael> list of contributions on web site
19:45:59 <obgr_seneca> I lost track, didn't dams volunteer to take tthat position again?
19:46:02 <ennael> accountancy is for now up to date
19:46:14 <ennael> obgr_seneca: no news since a long time now :/
19:49:46 <ennael> ok so
19:50:02 <ennael> I went to the bank so that I can manage it near home
19:50:27 <ennael> the thing is the current head office is in Paris, at dams home
19:50:41 <ennael> I'd like  to propose to change it to my home.
19:50:55 * obgr_seneca agrees
19:50:56 <ennael> head office address is mainly used for checks sent for donations
19:51:44 <MrsB> We discussed it before I think but is it worth considering a PO BOX type address or solicitors office who forwards mail?
19:52:18 <ennael> but where?
19:52:32 <ennael> PO BOX do not resend mail
19:52:37 <ennael> they just receive
19:52:47 <MrsB> ok, that's no good then
19:52:56 <ennael> yep :/
19:53:47 <MrsB> we can always meet again and change again if necessary, it's just for continuity
19:54:07 <ennael> well we just need to agree on it during this meeting
19:54:17 <obgr_seneca> I think it does make sense to have the head office at the chairwomans address, doesn't it?
19:54:23 <ennael> I will write a report which has to be signed by president and secretary
19:54:33 <ennael> this is in status
19:54:52 <MrsB> yep, it's the simplest solution and it does make sense
19:55:45 <tmb> Yeah, I think atleast for now the best action is to move it to home of ennael...
19:56:00 <obgr_seneca> ennael: How do we do that? Do you send it to me by email and I print and sign it and send it to you by post?
19:56:43 <tmb> not to mention iirc dams is moving so the address would be invalid anyway
19:57:26 <obgr_seneca> So, let's decide it, who agrees to have head office at ennael's home?
19:57:35 <MrsB> is it possible to set up a mail divert for a while to catch any mail which goes to mageia at the old address?
19:57:45 <ennael> obgr_seneca: yep
19:57:50 <MrsB> Yes, I agree obgr_seneca
19:58:00 <tmb> as for PO Box or mail forwarder... does the french law even permit that ? iirc here in Finland it wouldn't be legal
19:58:00 * obgr_seneca agrees as well
19:58:27 <ennael> tmb: we do not have PO Box anymore here. It's a professional service only
19:58:41 <obgr_seneca> In Germany you can send a request to the Post to have all letters forwarded, when you move to another address
19:58:55 <MrsB> here in UK too
19:59:02 <ennael> we can do it also
19:59:09 <ennael> I'll have a look on it
19:59:10 <tmb> I agree with having the head office at ennael's home
19:59:33 <obgr_seneca> #agreed head office address to be moved to ennae's home
20:00:01 <ennael> MrsB: ?
20:00:13 <MrsB> yes?
20:00:36 <ennael> just need a formal answer :)
20:00:46 <MrsB> i did already :) agreed
20:00:58 <ennael> I agree also :)
20:01:00 <ennael> ok
20:01:11 <MrsB> the #agreed records it in the minutes
20:01:13 <ennael> #info head office will move to ennael's home
20:01:29 <ennael> #undo
20:01:29 <Inigo_Montoya> Removing item from minutes: <MeetBot.items.Info object at 0x8608c4c>
20:01:42 <ennael> #agreed head office address to be moved to ennae's home
20:01:57 <ennael> #info head office will move to ennael's home
20:02:19 <ennael> ok second thing is about the bank
20:02:24 <MrsB> #info ennael will look into adding a forward for any mail still going to the old address
20:02:41 <ennael> I need the  board agreement to move to he agency near home instead of Paris
20:03:01 * obgr_seneca agrees
20:03:15 <MrsB> yes from me. I think it's an important step.
20:03:34 <tmb> I agree too
20:03:40 <ennael> I agree
20:03:54 <MrsB> we're accountable to everybody who donates so finances are something we need to be on top of.
20:04:15 <ennael> #info ennael will make all the necessary to move bank account near head office
20:04:51 <ennael> ok now we need to manage functions inside the board
20:05:08 <MrsB> do you have access to the bitcoin wallet and paypal ennael?
20:05:13 <ennael> yep
20:05:19 <MrsB> ok
20:05:53 <ennael> I've already move money from paypal to bank account
20:06:05 <MrsB> ahh yes, i remember you saying
20:08:17 <MrsB> has treasurer@ alias been moved now too?
20:08:41 <ennael> yes also some weeks ago
20:09:49 <MrsB> and you have all necessary paperwork and cheque book etc
20:10:18 <ennael> yep I did get it when boklm resigned
20:10:27 <ennael> he helped me to get things in order
20:10:45 <MrsB> that's good. Just trying to think of things which could go wrong
20:10:55 <ennael> yep
20:12:44 <MrsB> next topic then?
20:13:52 <ennael> yep
20:13:59 <ennael> 22:04 < ennael> ok now we need to manage functions inside the board
20:14:47 <obgr_seneca> Afaik we need three people for president, secretary and treasurer
20:15:02 <obgr_seneca> ?
20:15:30 <tmb> yep
20:16:10 <ennael> indee
20:16:11 <ennael> d
20:16:28 <ennael> I have also a proposal
20:16:37 <obgr_seneca> ennael: yes?
20:17:12 <ennael> we can have non french treasurer. Lots of operations can be done remotely. I can take the direct part with bank
20:17:25 <ennael> as chairman is also allowed to manage accounts
20:17:37 <obgr_seneca> yep
20:18:37 <ennael> treasurer is not a huge task if it's done regularly
20:18:51 <ennael> I'm ready to help the one who will be ok to take it
20:19:42 <MrsB> I don't think I'd be able to give it the time it would need. I'm doing between 4-12hrs a day usually.
20:20:42 <obgr_seneca> ennael: How much time do you think it will take? 1-2 hours a week?
20:21:57 <ennael> the other thing is even less
20:22:13 <ennael> it takes me 1/2h / week at the moment to update the donations
20:22:18 <ennael> this is the main task
20:23:12 <obgr_seneca> Actually I would stay on as secretary if nobody objects, so I can't do it. But if you want another secretary I would do it
20:23:20 <tmb> I can do it if no-one objects
20:23:34 <ennael> "it" = ?
20:23:52 <tmb> the treasurer job
20:23:56 <ennael> ok
20:24:07 <ennael> that would be perfect
20:24:17 <obgr_seneca> So who does agree with tmb as treasurer?
20:24:23 * ennael agrees
20:24:23 * obgr_seneca agrees
20:24:27 * MrsB agrees
20:24:41 <ennael> tmb: ?
20:24:42 * tmb agrees
20:24:44 <ennael> :)
20:25:18 <ennael> #info chairman: ennael ; treasurer : tmb ; secretary : obgr_seneca for 2014-2015
20:25:32 <MrsB> This will be the first time it's been done this way so it'll be good to show it's possible
20:25:39 <ennael> yep
20:25:59 <tmb> I like numbers anyway :)
20:26:06 <obgr_seneca> tmb :D
20:26:07 <ennael> tmb: I'll send you all the details by the end of the week
20:26:17 <tmb> ennael, ok
20:26:40 <ennael> I think this is all for the administrative items of this meeting
20:26:48 <obgr_seneca> Ok
20:26:56 <ennael> my last point was about the way we can work for coming year
20:27:30 <ennael> main decisions for mageia happen in council
20:27:49 <ennael> but maybe we could send some more regular news about the activity and the financial report
20:28:00 <ennael> 2 or 3 times a year instead of once
20:28:02 <ennael> wdyt?
20:28:10 <obgr_seneca> Good idea
20:28:11 <tmb> according to https://wiki.mageia.org/en/Org_Statutes, we should also meet atleast 2 times a year
20:28:15 <MrsB> yes absolutely
20:28:38 <tmb> Article 11 that is
20:28:59 <ennael> yep
20:29:13 <ennael> meeting is on thing, communicating is another one
20:29:15 <tmb> and I agree we need to have more regular news
20:29:22 <obgr_seneca> So perhaps we vcan meet again in september to prepare some activity and financial report? And again in january?
20:29:30 <ennael> yep
20:29:40 <MrsB> If for no other reason than to keep the board active
20:30:01 <tmb> yep, sounds good...
20:30:16 <ennael> tha main goals of the board is to solve conflicts that cannot be on council, legal representation, administrative stuff
20:30:30 <ennael> so not that exciting as in council :)
20:30:38 <ennael> still we need to communicate
20:30:48 <MrsB> it helps council to keep that separate too
20:31:12 <ennael> yep
20:31:34 <ennael> so can we agree on next formal meeting on the beginning of september ?
20:31:51 <MrsB> Yes, but not the 7th
20:31:57 <tmb> well, I think it shows mageia community is "mostly sane" :) as we usually get things resolved at council level
20:32:08 <ennael> yep
20:32:26 <ennael> we can work on a blog post to anounce all this and explain the role of the board
20:32:35 <ennael> we had some questions on it during Linux Solution event
20:32:50 <MrsB> the organisation?
20:33:05 <obgr_seneca> ennael: Do you start a pirate pad, so we can do it together?
20:33:09 <MrsB> oh, sorry
20:33:14 <ennael> https://pad.riseup.net/p/aLwFh0YaF63L
20:33:16 <[mbot> [ Riseup Pad ]
20:33:45 <ennael> this is opened :)
20:33:49 <obgr_seneca> But I am away from tommorow till sunday. I'll look into it on Monday and work on it
20:33:54 <ennael> ok
20:34:04 <ennael> last thing to keep you informed
20:34:26 <ennael> we have about 15.000€ on bank account and Paypal
20:35:01 <ennael> next expense will be a new server for the infrastructure, which is about 6.200€
20:35:16 <ennael> we have worked on it with tmb
20:35:32 <obgr_seneca> So we need another donations campaign shortly?
20:35:49 <ennael> well at least maybe reexplain why it's needed
20:35:56 <tmb> btw, do we have to pay taxes (VAT) in France ?
20:36:05 <ennael> still it would be nice to have a campaign with concrete goals
20:36:23 <ennael> tmb: yep
20:36:34 <MrsB> maybe try to raise as much towards the server cost as a goal?
20:36:44 <MrsB> or aim for half
20:36:56 <ennael> or maybe evaluate the cost of hosting
20:37:13 <ennael> if free hosting stops we have to be able to find another solution
20:37:26 <ennael> I'm not saying it will happen but we have to plan this in cas of
20:37:33 <ennael> for example 6 months of hosting
20:37:58 <ennael> also we had demands for marketing stuff like usb keys to spread mageia
20:38:06 <obgr_seneca> I think going for server cost is good
20:38:06 <MrsB> could be expensive, it's a worthwhile exercise
20:38:28 <MrsB> i think we should spend more on marketting ideally
20:38:31 <obgr_seneca> As it's something we need right now and we have hard facts about it
20:38:43 <ennael> MrsB: indeed
20:39:37 <tmb> yep, we need to have a "safety net" for about 6 months of hosting so we have time to change if needed
20:39:55 <obgr_seneca> MrsB: At the events I've been, nobody gave away free usb sticks, that would be just too expensive even for openSUSE or Fedora or Ubuntu
20:40:15 <MrsB> could sell them though for a few euros
20:40:31 <MrsB> people liek to have stuff with a mageia logo on it
20:41:00 <obgr_seneca> MrsB: We did that once, Remmy had some made (lookng like credit cards) for FOSDEM 2013 and FrOSCon 2013
20:41:21 <obgr_seneca> I'm not sure how many there are left
20:41:25 <MrsB> yes, i have one of those, nice
20:42:20 <tmb> yeah, having mageia stuff to sell is good, we just need to remeber that someone need to keep track of it all and have it available for events
20:42:31 <ennael> yep
20:42:38 <ennael> at the moment it's just a big mess
20:42:52 <ennael> but this is for council meeting :)
20:42:57 <MrsB> yep
20:43:11 <MrsB> There was one thing for board
20:43:40 <ennael> yep ?
20:44:00 <MrsB> the association ldap group i think needs checking for validity
20:45:05 <obgr_seneca> Iirc we have three goals for a donation campaign right now: server costs, hosting costs and marketing stuff
20:45:15 <obgr_seneca> Shall we decide now, which to take?
20:45:55 <ennael> maybe marketing one
20:46:01 <ennael> we may have events very soon
20:46:11 <ennael> but I'm not sure it will motivate people to donate
20:46:21 <ennael> at least less than hardware or hosting
20:46:50 <obgr_seneca> We can start tthe campaign with the board blog post? And have some kind of level pole on the website to show, how far we've come?
20:47:23 <MrsB> It would be good maybe to have a monthly target
20:48:48 <MrsB> i like the idea of displaying the progress on the website, maybe on more than the blog, like forums, mageia.org
20:49:15 <ennael> yep
20:50:03 <MrsB> the target would need to be realistic so hosting costs + some marketing would be a good place to start as said
20:50:14 <obgr_seneca> Ok, but since it's getting late, can we either decide it now or postpone it?
20:50:57 <ennael> we can formalise it in mail
20:51:00 <MrsB> can we decide to investigate hosting costs then and go from there on the mL
20:51:17 <obgr_seneca> tmb: ennael: Could you evaluate hosting cost for one month?
20:51:40 <obgr_seneca> we could then use a factor of say 1.2 as goal for the campaign?
20:52:34 <tmb> yeah
20:54:16 <tmb> the "downside" about blogging about hosting costs is that hosters will see it "oh they have cash now" so now we can get payed
20:54:33 <obgr_seneca> Yep...
20:54:55 <MrsB> well it doesn't have to be specified how the target is arrived at
20:55:07 <MrsB> just give a target and % complete
20:55:18 <obgr_seneca> Ok with me?
20:56:10 <obgr_seneca> s/?/!/
20:56:17 <tmb> ok, lets start with the board blog post and take it from there...
20:56:23 <obgr_seneca> Yep
20:57:35 <tmb> #action tmb will evaluate hosting costs
20:58:34 <obgr_seneca> And me will go to bed :D
20:58:37 <tmb> anything else ?
20:58:42 <MrsB> nothing here
20:59:44 <tmb> seems we lost ennael ...
21:00:04 <obgr_seneca> that's... bad
21:00:06 <ennael> sorry little me wanted some love :)
21:00:28 <ennael> ok for last action
21:00:33 <tmb> tell erwan he have to wait :)
21:00:43 <ennael> tsss :)
21:00:55 <ennael> ok is this all for this meeting ?
21:01:09 <MrsB> i think so yep
21:01:13 <tmb> yeah, I think we have covered all for now
21:01:23 <ennael> ok that was a constructive one
21:01:35 <MrsB> thanks for sorting it all out
21:01:43 <ennael> many thanks for being all there
21:01:47 <ennael> #endmeeting